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Assistant Registrar/Institutional Researcher

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

POSITION SUMMARY:

Assists in the general operations of the registrar’s office. Aids the Registrar in implementing the academic program, developing the schedule of courses, maintaining accurate academic records and the student information system.

Directs institutional research activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Assists the Registrar in managing the daily operations of registrar’s office including responding to student, faculty, and visitor requests, answering calls and emails, ordering office supplies, processing transcript requests, and maintaining accurate and complete academic records for all students.
  • Assists the Registrar in managing graduation, including graduation audits for all students, preparation of graduate list, ordering of diplomas.
  • Maintains university catalog updates, registrar’s pages on website, and my.bluffton.edu resources.
  • Maintains advising module, including building advising trees, and four-year plans.
  • Assists in course entry and registration.
  • Assists in preparing for new student summer orientations.
  • Collects needed information from faculty, including class lists, course syllabi, grades, last dates of attendance, etc.
  • Prepares student athlete eligibility forms for the faculty athletic representative.
  • Generates reports for the College Credit Plus (CCP) program.
  • Manages implementation of the Arts & Lecture program.
  • Coordinates the efforts of various offices involved in fulfilling institutional research tasks.
  • Provides data for institutional planning as required.
  • Coordinates collection of data as required by external constituencies such as HLC, ODHE, Department of Education, etc.
OCCASIONAL DUTIES AND RESPONSIBILITIES:
  • Other tasks as assigned by supervisor.
  • Occasional evening and/or weekend duties as needed (determined by supervisor).
QUALIFICATIONS:

Required:

  • A bachelor's degree and some prior related work experience with general computer proficiency, including knowledge of Word and Excel.

Preferred:

  • A master’s degree and experience in an academic environment. Experience in a data-based student information system such as Jenzabar is particularly beneficial.

Skill/Abilities:

  • Organizational skills with keen attention to detail; computer proficiency, particularly in data-based student information system; good written and verbal communication skills; ability to handle multiple tasks; ability to work independently; good interpersonal skills.

Physical Demands/Work Environment:

Employment decisions are based on merit and university needs, and not on race, color, national origin, ancestry, sex, age, disability, marital status, sexual orientation, gender identity or any other status protected by law. As a religious institution, Bluffton University expressly reserves its rights to appoint faculty and staff who share a commitment to the Christian faith which is consistent with the Mennonite/Anabaptist beliefs of the university’s founding and supporting church. EOE.
DEADLINE:

Consideration of applications will begin immediately and continue until this position is filled.

APPLICATION MATERIALS:

Applications are considered complete when the following materials are received at the office indicated below:

Send application materials to:
Human resources
Bluffton University
1 University Drive
Bluffton, OH 45817-2104

hr@bluffton.edu

Posted 08/12/26

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