Head Coach, Men’s and Women’s Cross Country/ Assistant Coach, Track and Field

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.


  1. The head coach provides overall direction to the men’s and women’s cross country program which competes in the Heartland Collegiate Athletic Conference, and the NCAA Division III. The head cross country coach will also serve as an assistant for the track and field program. The head coach will collaborate with the head track & field coach to design and develop the overall growth of these two programs. The head coach is responsible for program building including but not limited to planning, coaching, recruiting, retention, managing and directing the men’s and women’s cross-country program. The head coach is responsible for fielding competitive teams and this will be assessed annually. The head coach will have other responsibilities, based on experience, which may include but are not limited to game management, intramurals; and/or teaching pending qualification review. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. This position reports to the deputy director of athletics.

These essential responsibilities are those the individual must be able to perform unaided or with the assistance of reasonable accommodation.

  • Head Coach Cross Country Team:
    • Maintains up-do-date knowledge of, and compliance with, Bluffton University, NCAA Division III, HCAC, and NCAA rules and regulations.
    • Acts as chief spokesperson for assigned sport.
    • Schedules pre-season and in-season contests in consultation with the Deputy Director of Athletics.
    • Organizes and conducts practices and conditioning sessions.
    • Demonstrates concern for the academic, physical, and emotional well-being of each team member.
      • Actively encourages and supports the academic success of team members, including encouraging or ensuring regular class attendance, monitoring grades, and working to minimize conflicts between athletic and academic responsibilities.
      • Actively encourages and supports the physical well-being of team members by working with the training staff and other appropriate medical personnel to assure that the student-athletes are physically ready to participate, which includes looking for signs of eating disorders or the use of illegal and/or unhealthful drugs and supplements and taking appropriate preventive measures, and establishing healthy workout and practice schedules.
      • Actively encourages and supports the psychological and emotional well-being of team members, provides appropriate mentoring and life guidance, and seeks professional assistance when circumstances warrant.
    • Coordinates the distribution, collection, and storage of athletic equipment, uniforms, and supplies (during the season and at its conclusion) and the collection of fees for lost equipment and uniforms by student-athletes
    • Hires and supervises part time staff according to established Bluffton University and Athletic Department procedure.
    • Completes NCAA and federally mandated initial and ongoing Title IX training, fulfills Title IX reporting expectations and ensures participation of team athletes in all Title IX mandatory trainings. 
  • Assistant Coach Track & Field Team: The Assistant Coach assists the head coach of a sport with overall management of the sport including supervising student-athletes at practices and games, recruiting, counseling, and performing other necessary activities related to intercollegiate athletic competition and recruiting.

  • Recruitment:
    • Manage all aspects of the recruiting process from prospect ID to deposit and enrollment.
    • Recruits’ student-athletes in line with university policy, and NCAA Division III regulations.
    • In consultation with the VP of Enrollment achieves recruiting goal each year.
    • In consultation with the Deputy Director of Athletics, and the Registrar’s Office, assures that student-athletes are eligible to participate in athletics according to University and NCAA Division III regulations
  • Financial Management:

    • Adheres to budget guidelines and keeps records and writes reports.
    • Works with the Deputy Director of Athletics, the College’s purchasing office, buildings & grounds, and other offices as appropriate to purchase necessary sport-specific athletic equipment and supplies.
    • Ensures safe and cost effective travel to and from contests.
    • Directs the process of raising additional funds for assigned sport with approval of the Director of Athletics.
  • Other:
    • The Bluffton University Athletics Department has identified existing programming models and identified common habits and virtues that frame the unique Bluffton University student-athlete experience. These “habits of excellence” emphasize practice and align with Aristotelian virtues to form our virtue-driven athletics program
    •  Actively participates in athletic department functions and meetings, and in college committees as assigned.
    • Maintains effective working relationships with administrative staff, coaches, student-athletes, and other staff. 
    • Completes NCAA and federally mandated initial and ongoing Title IX training, fulfills Title IX reporting expectations and ensures participation of team athletes in all Title IX mandatory trainings.  
    • Performs related duties as assigned.
  • Supervision:

    • Supervises regular and student employees to include interviewing, hiring, training, planning, assigning and directing work, coaching, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems.
    • Must have a mindset of mentoring employees under supervision. Should be able to lead in a way that sets a good example, promotes teamwork, and encourages a positive, efficient work environment.


    • Education/Certification: Bachelor’s degree in Physical Education or related field. Master’s Degree preferred
    • Experience: Two years coaching at high school (head coach) and/or two years coaching at collegiate level 
    • Skill/Abilities: Valid Driver’s license. Willingness to travel, including overnight and weekends.  Ability to work evenings and weekends. Communicate effectively verbally and in writing.  Operate a PC and related software.
    • Education/Certification: Master’s or equivalent in the field of Physical Education, sports management, strength and conditioning or a related field
    • Experience: Three to five years coaching at the collegiate level

Applications are considered complete when the following materials are received at the office indicated below:

Send application materials to:
James Grandey, Deputy Director of Athletics
Bluffton University
1 University Drive
Bluffton, OH 45817-2104

Employment decisions are based on merit and university needs, and not on race, color, national origin, ancestry, sex, age, disability, marital status, sexual orientation, gender identity or any other status protected by law. As a religious institution, Bluffton University expressly reserves its rights to appoint faculty and staff who share a commitment to the Christian faith which is consistent with the Mennonite/Anabaptist beliefs of the university’s founding and supporting church. EOE.