Financial Aid and Business Office
Financial Aid and Accounts Payable Specialist
Full time - Evening and/or weekend duties as required
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
This dual role position contains financial aid and accounts payable responsibilities. In financial aid, this position will manage daily data integration between computer systems, tuition exchange and church matching programs, federal financial aid applications and be responsible for record retention in compliance with federal regulations. In accounts payable, this position will organize and maintain vendor files; Ensures all invoices and requisitions are paid in a timely manner and recorded accurately.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
A. Functional duties:
Process accurate data management and integration between computer systems, manage tuition exchange and church matching programs. Log and track federal aid applications and responsible for record retention in compliance with federal regulations. Manage, collect, and track required documentation for student file completion. Provide daily support for financial aid staff.
Support financial aid staff by preparing financial aid offers, supporting loan specialist and providing excellent customer service to students and families. Handles all other tasks as assigned.
A. Functional duties:
Coordinates and processes the payment of all invoices, requisitions and expense reports in a timely manner, while also coordinating the purchase order process and overseeing the campus credit card accounts. Handles all tax related forms and may be involved in the compliance audit as necessary.
Handles all other tasks as assigned.
The requirements listed below are representative of the knowledge, skill, and/or ability required to satisfactorily perform the essential responsibilities of this job
- 1-3 years of experience related to the duties and responsibilities specified above. Individual must have attention to detail, manage confidential information and have experience with quality customer service.
- 3-5 years of experience in accounting related fields. Effective interpersonal skills with proven ability to manage multiple tasks along with a commitment to service. Excellent interpersonal skills and communication (verbal and written) and ability to maintain extreme confidentiality.
PHYSICAL DEMANDS / WORK ENVIRONMENT:
The physical demands and/or work environment encountered by the employee while performing the essential responsibilities of this job must be met with or without reasonable accommodations. Reasonable accommodations will be considered and implemented when possible to enable individuals with disabilities to perform the essential responsibilities of this position.
TYPICAL OFFICE CONDITIONS:
Frequent use of computer. Mobility required within the office complex and trips to outside offices and off campus for information gathering and delivery.
DIVERSITY AND FAITH COMMITMENT:
Bluffton University expects all employees to show respect in the workplace and not to base business decisions on race, color, national origin, ancestry, sex, age, disability, marital status, sexual orientation, gender identity or any other status protected by law. As a religious institution, Bluffton University encourages respectful consideration of the Christian Faith.
Applications are considered complete when the following materials are received at the office indicated below:
- Letter of interest
- Completed Bluffton employment application
Review of applications will begin immediately in order to fill this position as soon as possible.
Send application materials to:
Attn: Art Woodruff
Vice President of Fiscal Affairs
1 University Drive
Bluffton, OH 45817-2104