Financial Aid and Business Office
Financial Aid and Accounts Payable Specialist
Full time - Evening and/or weekend duties as required
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
POSITION SUMMARY:
This dual role position contains financial aid and accounts payable responsibilities.
In financial aid, this position will manage daily data integration between computer
systems, tuition exchange and church matching programs, federal financial aid applications
and be responsible for record retention in compliance with federal regulations. In
accounts payable, this position will organize and maintain vendor files; Ensures all
invoices and requisitions are paid in a timely manner and recorded accurately.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Financial Aid
A. Functional duties:
Process accurate data management and integration between computer systems, manage
tuition exchange and church matching programs. Log and track federal aid applications
and responsible for record retention in compliance with federal regulations. Manage,
collect, and track required documentation for student file completion. Provide daily
support for financial aid staff.
B. Other:
Support financial aid staff by preparing financial aid offers, supporting loan specialist
and providing excellent customer service to students and families. Handles all other
tasks as assigned.
Accounts Payable
A. Functional duties:
Coordinates and processes the payment of all invoices, requisitions and expense reports
in a timely manner, while also coordinating the purchase order process and overseeing
the campus credit card accounts. Handles all tax related forms and may be involved
in the compliance audit as necessary.
B. Other:
Handles all other tasks as assigned.
QUALIFICATION REQUIREMENTS:
The requirements listed below are representative of the knowledge, skill, and/or ability
required to satisfactorily perform the essential responsibilities of this job
Minimum:
- 1-3 years of experience related to the duties and responsibilities specified above. Individual must have attention to detail, manage confidential information and have experience with quality customer service.
Preferred:
- 3-5 years of experience in accounting related fields. Effective interpersonal skills with proven ability to manage multiple tasks along with a commitment to service. Excellent interpersonal skills and communication (verbal and written) and ability to maintain extreme confidentiality.
PHYSICAL DEMANDS / WORK ENVIRONMENT:
The physical demands and/or work environment encountered by the employee while performing
the essential responsibilities of this job must be met with or without reasonable
accommodations. Reasonable accommodations will be considered and implemented when
possible to enable individuals with disabilities to perform the essential responsibilities
of this position.
TYPICAL OFFICE CONDITIONS:
Frequent use of computer. Mobility required within the office complex and trips to
outside offices and off campus for information gathering and delivery.
DIVERSITY AND FAITH COMMITMENT:
Bluffton University expects all employees to show respect in the workplace and not
to base business decisions on race, color, national origin, ancestry, sex, age, disability,
marital status, sexual orientation, gender identity or any other status protected
by law. As a religious institution, Bluffton University encourages respectful consideration
of the Christian Faith.
APPLICATION MATERIALS:
Applications are considered complete when the following materials are received at
the office indicated below:
- Letter of interest
- Resume
- Completed Bluffton employment application
Review of applications will begin immediately in order to fill this position as soon as possible.
Send application materials to:
woodruffa@bluffton.edu
Attn: Art Woodruff
Vice President of Fiscal Affairs
Bluffton University
1 University Drive
Bluffton, OH 45817-2104