Accounts payable specialist
Part-time, 20/24 hours
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
POSITION SUMMARY:
This position is responsible for ensuring all invoices, requisitions and purchase
orders are recorded accurately and paid in a timely manner, while also maintaining
the corporate card program. This position will also organize and maintain vendor files
and assist with other general duties related to payments.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Functional duties:
Coordinates and processes the payment of all invoices, requisitions and expense reports in a timely manner, while also coordinating the purchase order process and overseeing the campus credit card accounts. Ensures that all required paperwork and approvals are in order prior to processing payments. Handles all tax related forms and may be involved in the compliance audit as necessary. - Other:
Handles all other tasks as assigned
QUALIFICATION REQUIREMENTS:
The requirements listed below are representative of the knowledge, skill, and/or ability
required to satisfactorily perform the essential duties of this job.
Minimum:
- 1-3 years of experience related to the duties and responsibilities specified above. Individual must have attention to detail, manage confidential information and have experience with quality customer service.
Preferred:
- 3-5 years of experience in business or accounting related fields. Effective interpersonal skills with proven ability to manage multiple tasks along with a commitment to service. Excellent interpersonal skills and communication (verbal and written) and ability to maintain confidentiality.
PHYSICAL DEMANDS / WORK ENVIRONMENT:
The physical demands and/or work environment encountered by the employee while performing
the essential responsibilities of this job must be met with or without reasonable
accommodations. Reasonable accommodations will be considered and implemented when
possible to enable individuals with disabilities to perform the essential responsibilities
of this position. Typical office conditions. Frequent use of computer. Mobility required
within the office complex and trips to outside offices and off campus for information
gathering and delivery.
DIVERSITY & FAITH COMMITMENT:
Bluffton University expects all employees to show respect in the workplace and not
to base business decisions on race, color, national origin, ancestry, sex, age, disability,
marital status, sexual orientation, gender identity or any other status protected
by law. As a religious institution, Bluffton University encourages respectful consideration
of the Christian Faith.
APPLICATION MATERIALS:
Applications are considered complete when the following materials are received at
the office indicated below:
- Letter of interest
- Resume
- Completed Bluffton employment application
Send application materials to:
Art Woodruff
VP of Fiscal Affairs
Bluffton University
1 University Drive
Bluffton, OH 45817-2104
woodruffa@bluffton.edu
419-358-3320