Policies & guidelines
The following is a guide to be used when a student and/or supervisor requests that a student hold more than one position on campus:
A student may hold one job from either Category 1 or Category 2
CATEGORY 1: Most standard jobs are 6-10 hours per week. A standard job may include a combination of four and/or six hour standard jobs, not to exceed 10 hours per week.CATEGORY 2:
Student jobs with unique responsibilities often require prior experience. Students holding these positions may NOT add hours from Category 1. Jobs with unique responsibilities include positions in various departments ranging from 12 - 20 hours per week. These positions include student supervisors in the library, Technology Center, Learning Resource Center, B&G, music department, and campus ministries; dining service managers, Marbeck assistants and BU Connection managers.
CATEGORY 3: Add-on jobs: The following positions can be added to standard jobs. In general, a student may hold one standard position (or equivalent) and up to two of these positions without special permission:
- Dining services catering
- Phonathon callers
- Becoming a Scholar Mentors
- Mentors and tutors in various departments
- Athletic game assistants
- Student accompanist
- Ministry assistants @ 4 hours per week (RA's cannot also hold a ministry assistant position)
- Admissions phone callers @ 4 hours per week
Hours from Category 3 may be added to a Category 2 position with permission from the supervisor and the Learn and Earn office.
- Resident assistants can hold up to a 4 hour position in their major if approved by the director of housing.
- Hall directors are not permitted to hold another campus job.
Admissions ambassadors and intramural referees are not part of the Learn and Earn program and will be paid directly through the department.
Policies for student employment
Hours listed on the employment agreement are estimated and are not guaranteed. It is the joint responsibility of the student and the supervisor to maintain a schedule and to ensure the dollar amount of the agreement is not exceeded.
Students should reapply before Feb. 1 to continue their employment for the following academic year. Students who continue in their same job and are asked to be rehired by their supervisor may qualify for a merit-based pay increase. Continuing in the same job is generally encouraged and priority consideration is given to such applicants.
Job assignments are normally for the full academic year and students are expected to continue their assignments accordingly. If a student finds it impossible to continue, he/she is to discuss the situation with their supervisor.
Students are responsible for completing and turning in their timesheet each month according to business office requirements. Timesheets should be kept in designated area at the work site. “Time in” should be recorded when the shift begins and “time out” recorded when the shift is completed each day.
Students should work only during regular office hours or at times approved by the supervisor. Student workers should not have access to any building after hours via keys or key cards unless prior supervisor approval is granted.
Student workers are strongly encouraged to attend a student training session held each semester. Each training session has a different topic and students are paid to attend.
Confidentiality and security are matters of concern to all employers. Employees working in certain departments hold a position of trust and must recognize the responsibility of this confidentiality. Completion of a confidentiality form may be required.
All college employees are to be dressed according to generally accepted standards appropriate to the particular job. If in doubt about your attire, consult your supervisor.
Illness or conflicts: If unforeseen circumstances prevent your being able to work, you are expected to notify your supervisor in advance of your usual reporting time. You are responsible for work at all times for the year, except for designated vacation periods* or if your supervisor has approved other arrangements in advance. *Students should not work during Christmas break or spring break, unless a separate vacation agreement is issued.
Involuntary termination: The campus jobs office will normally accept the recommendation of the supervisor to terminate a student’s employment because of unsatisfactory performance. A copy of the termination notice will be sent to the campus jobs office.
Ensuring the health and safety of each employee of Bluffton University is our highest workplace priority. Although we have a safety committee, this responsibility cannot be delegated to a single group of individuals. All employees must share this obligation both for themselves and for their fellow workers and all supervisors are responsible to ensure that their department functions in a safe manner. In addition to preventing physical pain and suffering, a safe work environment contributes to the sense of purpose and satisfaction that we desire for all Bluffton employees.
In support of these objectives, Bluffton University has established health and safety policies. The policies are designed to maximize employee protection from job-related injury and illness. Although many of our policies are based on OSHA (Occupational Safety & Health Administration) standards, their purpose is to prevent illness and injury, and not merely to satisfy OSHA. Many of our policies go beyond these standards in order to provide the best work environment possible. All employees are required to follow these policies and are responsible for ensuring all unsafe conditions and operations are immediately corrected or reported to the proper individual.
In the event of an employment-related injury, Bluffton University will endeavor to insure adequate medical care is provided and to return the employee to work as soon as is feasible.
Return to work program
The stated and applied policy of this university is to establish and maintain a safe and healthy work environment. Bluffton University has set up a transitional return to work program that will provide the opportunity to continue working for those employees who have sustained a work related injury. By means of job restructuring, offering modified work schedules and similar methods, an employee is able to return to the work force and perform duties that are within the acceptable limitations or restrictions placed on them by the treating healthcare provider. This philosophy enables injured employees to safely transition from modified duties to full duty status under the guidance of the treating healthcare professional. (This program is not intended to address permanent limitations.)
We will provide training regarding our return to work program to all employees at the time of hire and periodically as necessary.
After injuries are reported, all medical documentation from the treating provider must be provided to the director of human resources. The injured worker's department supervisor will communicate with the injured worker regarding the duty assignment(s). This will be based on documents received from the treating healthcare provider. A commitment agreement will be used to document work conditions and the responsibilities of both the employer and injured worker.
Department supervisors are responsible for facilitating return to work and coordinating specific work activities with employees. Department supervisors are required to support the university's efforts in this regard and also monitor employee work activities whenever possible.
The treating physician may release the employee to return to work with certain restrictions. The doctor should provide a report which indicates the limitations and defines the physical capabilities of the employee.
Communication is essential to provide the employee with the appropriate job accommodations. The employer, the employee and the physician should come to a consensus on what modified duties are selected. The employer, employee and physician will all work together to make sure restrictions are appropriate and that transitional work duties are reasonably safe for the employee.
Once a modified position or grouping of tasks has been selected, a formal job offer, in letter form, will be made to the employee. This demonstrates the university's desire to assist and accommodate the injured employee.
If the injured employee does not accept the offer of modified duty, it could result in interruption or termination of BWC benefits. Employees should sign off on the offer and the treating physician should be provided with a copy.
Recovering from most injuries requires physical activity. Going to work and performing light or modified duty combined with normal daily routines maintains physical conditioning that will promote faster recovery and reduce the potential for permanent damage.
Returning to modified work helps to maintain a sense of work ethic.
Having the opportunity to continue earning their pay provides for a greater sense of economic security.
Working contributes largely to the employee's feelings of self-worth and maintains important social contacts. Giving an injured worker the opportunity to perform modified duties also contributes to their sense of job security.
This program improves our ability to safely return employees to work after a work related injury. In addition, it also has a beneficial impact on our overall workers compensation indemnity and medical costs.
Bluffton University employees, including student workers, are required to report work related injuries, illnesses or accidents to their supervisor immediately, but no later than end of their scheduled work shift.
Initial medical treatment for work related injuries or illnesses can be obtained at any nearby medical facility, however, we prefer you obtain this treatment at Bluffton Community Hospital. The medical practitioners at this facility have a better understanding of your job duties, the Bureau of Worker's Compensation requirements and our Return to Work Policy. You must notify your treating physician of our Managed Care Organization (MCO) in order to properly process your BWC claim.
Our MCO is: Sheakley Unicomp, Inc.
100 Merchant St. Cincinnati, OH 45246
After medical treatment is provided, you are required to report back to work. You must bring with you a medical release, restricted work form or an inability to work report. You will not be allowed to resume work activities without a medical release or restricted work form. Failure to report back to work, medical condition allowing, may subject you to the university s disciplinary policy.
Restricted work will be accommodated following our Return to Work Policy. In the event you are not able to return to work due to a workplace injury or illness, university representatives will remain in contact with you to obtain updates on your medical condition.
As the injured worker you are also required to complete our Incident Report Form as soon as your medical condition allows, but no later than after initial medical treatment has been provided. This form must be signed by your supervisor.